University Standard: 07-005 Alcoholic Beverages
Policy Category:
Risk Management, Safety, and Facilities
Responsible Office:
Risk Management
Responsible Executive:
Vice President for Finance and Administration
Download the Policy:
Effective Date:
01/02/2019
1. Policy Statement

1.1. This university standard governs the conditions under which alcoholic beverages may be consumed in areas other than housing units on the university campus. The use of alcoholic beverages by students in university housing units and by recognized student organizations are subject to university policies, standards, unit-level rules, and guidelines, as well as Oregon laws and local ordinances. Information is available through the Student Conduct and Community Standards Office, Student Leadership and Involvement or at the Oregon State University Administrative Policies and Procedures website. The university cautions against the excessive use of alcoholic beverages, and in the matters referred to in these rules, expects all persons serving or consuming alcoholic beverages to adhere to all applicable laws and regulations, including the regulations of the Oregon Liquor Control Commission (“OLCC”).

2. Reason for Policy

2.1. This university standard aims to allow students, faculty, staff, consultants, contractors and visitors who may legally consume alcohol to do so in an environment that is safe, controlled, and in accordance with federal, state, and local laws.

3. Scope & Audience

3.1. This university standard applies to all university employees, students, contractors, volunteers and anyone on university property.

4. Definitions

4.1. Insured licensed vendor: A business entity that holds an annual liquor license issued by the OLCC and that carries public liability and liquor liability insurance at limits satisfactory to the University Director of Business Services.

4.2. Stadium: The university football stadium complex, including the football center and the indoor practice center, and the University baseball stadium complex, in designated areas only.

4.3. University campus: Property owned or controlled by the university, including but not limited to the Corvallis campus, agricultural experiment stations, research forests, the Cascades campus in Bend, and Extension offices, except for those properties in use as single family dwellings.

5. Responsibilities & Procedures      

5.1. Use of Alcoholic Beverages on the Corvallis Campus in Connection with Oregon State University Varsity Football Games

5.1.1. Alcoholic beverages may be served and consumed as provided in this university standard in parking areas on the Corvallis campus in conjunction with scheduled Oregon State University varsity football games.

5.1.2. Individuals wishing to picnic (“tailgate”) prior to a varsity football game and serve non-bulk alcoholic beverages may do so only in parking areas other than those designated by signage as closed to tailgating. Food and non-alcoholic beverages must be available.

5.1.3. No kegs or other bulk dispensing of alcoholic beverages are permitted in the parking areas without prior approval and registration in accordance with the process and requirements described in Sec. 5.4. The Vice President for Finance and Administration may designate specific areas in the parking areas in which any approved kegs and bulk dispensing must be located.

5.1.4. Alcoholic beverages provided from kegs or bulk dispensing at group or individually sponsored events may not be served after the close of half-time of the football games.

5.1.5. Any person violating this policy may be subject to disciplinary action and to removal from the premises as provided in Sec. 5.8.

5.2. Use of Alcoholic Beverages at LaSells Stewart Center, CH2M Hill Alumni Center, the Memorial Union, Agricultural Experiment Stations, and Memorial Union East

5.2.1. Alcoholic beverages, limited to beer and wine, may be served at events at LaSells Stewart Center, CH2M Hill Alumni Center, Memorial Union, the Agricultural Experiment Stations, and the OSU-Cascades campus when prior approval is secured following the process and requirements described in Sec. 5.4.

5.3. Use of Alcoholic Beverages in the Stadium Complex

5.3.1. Alcoholic beverages, limited to beer and wine, may be served and consumed at the stadium if served with food and non-alcoholic beverages by the insured licensed vendor that has an exclusive catering contract with the university for catering at the stadium. The vendor shall provide, on a monthly basis, prior notice of events at which it will be serving alcoholic beverages to Business Services through the Office of Risk Management. Service by any provider other than the exclusive caterer under contract to the university requires prior approval following the process and requirements described in Sec. 5.4.

5.3.2. Alcoholic beverages may be served in the stadium skyboxes and suites only in connection with varsity football games. Food and non-alcoholic beverages must be provided. The individual skybox and suite user (as listed in the use agreement) serving the alcoholic beverages must carry host liquor liability insurance coverage, or equivalent insurance coverage, with limits satisfactory to Business Services.

5.4. Procedures and Requirements for Approval

5.4.1. A request for approval to serve alcoholic beverages as required by this university standard must be submitted to Business Services through the Office of Risk Management. A licensed, insured vendor, approved by the university, must be named as the server. Food and non-alcoholic beverages must be provided in addition to the alcoholic beverages, which must be limited to beer and wine. Approval request forms are available through Business Services via the Office of Risk Management website. Approval request forms must be submitted at least three weeks prior to the event in order to assure adequate time for review by the designated date. The server or event co-sponsor must provide evidence of insurance meeting the minimum standards and guidelines of Business Services before the event will be approved. There must be an OLCC license for the event, if one is required under applicable law.

5.4.2. Beer and wine may be served on the OSU-Cascades campus within guidelines established by the Vice President for Finance and Administration.

5.5. Use at Additional Locations

5.5.1. The Vice President for Finance and Administration, or designee, may authorize service of alcoholic beverages, limited to beer and wine, at specific events at additional locations not otherwise authorized under this university standard upon a determination that to do so would be consistent with the intent of this standard. A request for authorization to serve at another location must be submitted to the Vice President for Finance and Administration no later than three weeks prior to the date of the event.

5.6. Use in Research Studies

5.6.1. Alcohol may be served and consumed as part of research studies if the study adheres to any applicable university policies, standards, or rules; is approved by the university Institutional Review Board, Institutional Biosafety Committee, or the Institutional Animal Care and Use Committee, as applicable; and accords with federal and state law.

5.7. Prohibition

5.7.1. No person shall consume or carry an open container containing alcohol in any form or serve alcoholic beverages on campus except as provided in this university standard and in other applicable university policies, rules and guidelines. Information is available through the Student Conduct and Community Standards Office, Student Leadership and Involvement or at the Oregon State University Administrative Policies and Procedures website.

5.8. Enforcement

5.8.1. Any person or entity violating these rules is subject to:

a. Institutional disciplinary proceedings, if a student or employee;

b. Forfeit of deposits or ticket costs;

c. An order to leave the immediate premises or property owned or controlled by the university by a person in charge of university property.

5.8.2. Persons failing to comply with an order by a person in charge to leave or to remain off the immediate premises or property owned or controlled by the University are subject to arrest for criminal trespass.

5.9. Evaluation of Rules

5.9.1. This university standard will be reviewed by the President or designee as needed.

6. Forms & Tools 

6.1. Alcohol service registration: http://risk.oregonstate.edu/alcohol-service

7. Frequently Asked Questions

7.1. None.

8. Related Information

8.1 Oregon Liquor Control Commission: https://www.oregon.gov/olcc/Pages/index.aspx

9. History

9.1. Last review date:  January 2019.

9.2. Next scheduled review date:  January 2022.

10. Website

10.1. University Standard 07-005 Alcoholic Beverages: http://policy.oregonstate.edu/UPSM/04-005_alcoholic_beverages

11. Contacts

Department: Risk Management

Phone: 541-737-7252

Website: http://risk.oregonstate.edu/