The PDF of this policy may be found at this link on the Board of Trustee's website. The policy number has been designated solely for codification and tracking by the Policy Program; it does not imply formal classification by the Board of Trustees.
This policy sets forth guidelines for reporting known or suspected fraud, waste and abuse within Oregon State University (OSU).
OSU has a stewardship responsibility over all resources entrusted to it.
AUTHORITY
Oregon Revised Statutes (ORS)
- ORS 244, Government Ethics
- ORS 297, Audits of Public Funds and Financial Records
- ORS 351, Higher Education Generally
- ORS 352, Institutions of Higher Education
- ORS 659, Miscellaneous Prohibitions Relating to Employment and Discrimination
DEFINITIONS
Suspected fraud, waste, or abuse is a reasonable belief or actual knowledge that fraud, waste, and/or abuse is occurring or has occurred. Concerns may include but are not limited to the following functional categories:
- Academic & Student Affairs
- Accounting & Financial
- Athletics • Human Resources
- Information Technology
- Research
- Risk and Safety
- University Health Centers
- Other
Campus management and the President’s Office includes the president, vice presidents, provost, vice provosts, deans, directors, and division/department heads, as well as other managers authorized to determine and assign duties to university employees.
RESPONSIBILITIES
All employees of Oregon State University shall report known or suspected instances of fraud, waste, and/or abuse. Matters can be reported to campus management, the OSU Office of Audit, Risk and Compliance (OARC), or through the OSU hotline. Campus managers who receive notice of suspected or known fraud, waste, and/or abuse are required by this policy to report such matters to the OARC. When employees do not feel comfortable discussing these matters directly with the OARC or campus management, reporting can be made through the OSU hotline:
OSU Hotline: 1.855.388.4971 or www.oregonstate.ethicspoint.com
OSU contracts with NAVEX Global, an independent, third-party vendor, to provide this confidential and anonymous telephone and Internet system for reporting concerns. NAVEX Global reports concerns received on the hotline to OARC, who coordinates investigation efforts of reported concerns in conjunction with necessary campus and external parties as deemed appropriate.
Employees who identify themselves and make a good faith report of suspected fraud, waste, or abuse are protected from retaliation, in accordance with ORS 659A. OSU will maintain confidentiality for employees reporting suspected irregularities, misconduct, safety issues, or other concerns to the extent possible under the law.
In accordance with ORS 297, the Secretary of State Audits Division is notified of all complaints and confirmed losses that are in excess of $100.
CONTACT INFORMATION
Direct questions about this policy to the following office:
Oregon State University Office of Audit, Risk and Compliance
Phone: (541) 737-0505
https://leadership.oregonstate.edu/oarc