University Standard: 580-042 Gift, Grant, and Contract Management
Policy Category: Business and Finance
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General Authority 

The Board encourages gifts by faithfully devoting them, subject to the terms of the gift, to the institution or program for which intended, and by other suitable means.

Hist.: HEB 3-1978, f. & cert. ef. 6-5-78



  1. Institutions are authorized to apply for and accept, on behalf of the Board, gifts or grants and to negotiate contracts that will not result in:

    1. Enrollments in excess of those on which budgets have been based;

    2. Commitment of funds beyond those available in budgets approved by the Board, or the normal continuation thereof;

    3. Creating a commitment for the institution or the state to continue support of a program funded through gifts, grants or contracts, in the event such funds are discontinued;

    4. Development or support of activities inconsistent with the approved mission of the department and/or institution;

    5. Launching of new curricular programs that have not received prior Board approval;

    6. Establishing or significantly expanding a clientele for services of an essentially nonresearch or noninstructional nature.

  2. The Vice Chancellor for Finance and Administration or a designee is authorized to approve applications for and acceptance of other gifts, grants or contracts.


Hist.: HEB 3-1978, f. & ef. 6-5-78; HEB 2-1986, f. & ef. 1-17-86; HEB 10-1990, f. & cert. ef. 7- 26-90; HEB 1-1993, f. & cert. ef. 2-5-93; HEB 5-1996, f. & cert. ef. 12-18-96; OSSHE 4-2008(Temp), f. & cert. ef. 2-19-08 thru 8-16-08; OSSHE 9-2008, f. & cert. ef. 7-21-08



Institutional Responsibility

Requests for gift, grant, or contract funds may be initiated by an institution, division or statewide service, acting for the Board, subject to the following considerations:

  1. A request obligating the Board to increase an allocation of state appropriations or seek additional state funds where the gift, grant or contract to be discontinued is subject to Board approval before the request is submitted to the granting agency.

  2. When all or a major portion of project performance requires the services of institutional personnel or use of its property or if project funding includes indirect cost allowances, funding is to be requested in the name of the Board.


Stat. Auth.: ORS 351.070

Stats. Implemented: ORS 351.070

Hist.: HEB 3-1978, f. & cert. ef. 6-5-78; HEB 2-1986, f. & cert. ef. 1-17-86; HEB 4-1993, f. & cert. ef. 5-10-93; HEB 5-1996, f. & cert. ef. 12-18-96