Charter

Charge

The University Policy & Standards Program maintains the University Policy and Standards Manual (UPSM) for Oregon State University. The UPSM is composed of all university-level policies and standards, which govern conduct across the university community. The Executive Policy and Standards Committee (EPSC) is the university body that is delegated authority to promulgate policy and make recommendations to the President regarding amendments to the UPSM.  

The EPSC is responsible for:

  • Reviewing proposed amendments to the UPSM and making recommendations to the President about these amendments
  • Providing oversight for the operation of the UPSM amendment process
  • Directing the University Policy and Standards Program

Process

The University Policy & Standards Program manages the university policy process. The policy program works with responsible executives to develop amendments to university policies or university standards, which are collected in the UPSM. The UPSM can be amended by adoption, revision, or retirement of a university policy or university standard. The University Policy & Standards Program ensures these amendments are vetted through the Policy Advisory Group, the Office of the General Counsel, and other stakeholders as needed, prior to sharing with the EPSC.

The EPSC may endorse sending proposed amendments to the President for approval, recommend revisions or additional actions, or recommend rejecting amendments. The EPSC may request additional information, discussion, analysis, and/or input from subject-matter experts, or any other actions prior to making a final recommendation on an amendment. The EPSC endorses amendments either in person or in writing. All members, or a designee, must be present to endorse or oppose forwarding recommendations to the President. Recommendations are forwarded when an amendment is favored by 3 of the 5 members. Endorsed amendments are issued for a 3-week public notification period. The EPSC’s recommendations are presented to the President, who must approve changes to the UPSM.

Membership

EPSC Chair and Member

  • Executive Vice President and Provost

Members

  • Vice President for Finance & Administration
  • Vice President for Research
  • Senior Vice Provost for Faculty Affairs
  • Faculty Senate President

Advisory Members

  • General Counsel
  • Chief Audit, Risk, and Compliance Executive
  • Director of Compliance
  • ASOSU President, as necessary

Meeting Frequency

The EPSC meets in person at least annually and may conduct business electronically.

Operations

The Director of University Policy & Standards manages the EPSC.