Charter

 
Charge

The University Policy and Standards Program maintains the University Policy and Standards Manual (UPSM) for Oregon State University. The UPSM contains university policies and standards, which govern conduct across the university community. Amendments to the UPSM will affect the entire university community in various ways. The Policy Advisory Group (PAG) has been established as an advisory group to ensure that the policymaking process benefits from broad input from across the university. The PAG is to 1) serve as the liaison between their unit and the university policy-making process, 2) provide feedback on proposed amendments to the UPSM, 3) help ensure that amendments are enacted in a manner that does not create an unintended burden on any unit, and 4) identify potential conflicts or concerns before a university policy or university standard is enacted into the UPSM.

 

Process

The University Policy and Standards Program manages the university policy process. The PAG will receive draft policies or amendments after they have been initially drafted by the responsible executive/office and reviewed by the university policy program and General Counsel. The university policy director will circulate the amendment to each PAG member appointed by the units below. Additionally, offices that are not members of the PAG, but are closely affiliated with the subject of the amendment will be included on an ad hoc basis. PAG members will have at least two weeks to review the documents and communicate any concerns to the policy director. The policy director will then attempt to resolve the identified issues in partnership with the policy owner, PAG member, and General Counsel. The University Policy and Standards Program will adjudicate edits and comments that are received and retains full authority to approve moving draft amendments forward in the process. After receiving input from the PAG, draft amendments are presented to the EPSC, chaired by the Provost. The EPSC makes recommendations to the President, who must approve all amendments to the UPSM.

 

Responsibilities of PAG Members

The PAG is to review and comment on proposed amendments to university policies and standards. Individuals on the PAG are responsible for:

  1. Reviewing each proposed amendment (e.g., new policy, policy revision, policy retirement)

  2. Communicating the topic of the amendment to their unit’s leadership team as necessary

  3. Relaying in writing to the policy director any proposed edits or issues identified

 

PAG Membership

The University Policy and Standards Program has identified the units below to serve on the PAG.  

  • Academic Affairs
  • Business Centers
  • Chief Financial Officer
  • Department of Public Safety
  • Enrollment Management
  • Facilities Services
  • Faculty Senate
  • General Counsel
  • Government Relations
  • Human Resources
  • Information Technology
  • Intercollegiate Athletics
  • Marketing and Relations
  • Office of Audit Services
  • Office of Equal Opportunity and Access
  • Provost's Office
  • Research
  • Risk Management/Environmental Health and Safety
  • Student Affairs
  • University Housing and Dining Services
  • OSU Cascades
  • OSU Extension Services